Sun 15 Oct 2017

10:00

09:20

On behalf of Cobham RFC and the Festival Committee, we would like to extend our warmest welcome to all players and supporters at this season’s Braemar Festivals. The information
below is to help you with the arrangements for the Festival.
Braemar Festival.

Now in its 8th year, this festival has grown to be one of the premier U11 festivals, with teams attending from across the South East of England and further afield. We are delighted to
announce a very strong field for 2017

Dates:
The date for the 2017 Braemar Festival is Sunday 15 th October and kick-off is at 10am. All matches will take place on the main club grounds.

Registration:
Please ensure the Team Registration Form included in this document is completed and
handed to the control tent by 9.30 am.

Festival Format:
We will be playing round robin format this year in an attempt to promote as much player participation as possible, reduce the ‘waiting around time’ between matches and eliminate
knock-out matches. We believe that this will produce the right level of competitive rugby in line with the latest guidelines from both Surrey RFU and the English RFU.
 The schedule is based on a ‘round robin’ format.
 Where a change in format is necessitated, this will be reflected on our website and in the programme.
The festival will be split into Experienced and Development teams. Please note for the safety of the children the Experienced teams are mixed ability.

Mini Rugby Festivals
Information for Visiting Teams
Referees:
Clubs are required to provide a referee for each team attending. The referees’ briefing will begin promptly at 9.40am on Pitch A. Each club is expected to provide as many referees as
teams they are bringing to the Tournament.
1 st Aiders:
Please ensure:
 that you provide a designated 1st Aider per squad
 that you provide a fully stocked 1st Aiders medical bag
 your designated 1st Aiders are wearing easily identifiable high visibility jackets
There will be Physios available to assist and can be found at the main clubhouse.
There will be a first aid briefing at 09:40 by the first aid tent in front of the club house.
Location:
The 2017 Cobham Festival is located at our Memorial Grounds on Fairmile Lane, Cobham,
Surrey, KT11 2BU.
Parking:
Please note all attending clubs must park in accordance with our parking plan below. Where possible please car share to ease the pressure on parking.
Please note that when approaching from Esher on Portsmouth Road , one should park in car park at Munro House (KT11 1TF) and when approaching from Cobham on Portsmouth Road, one should park at the Fairmile pub grounds (P2 on map).  
Traffic control marshals will be directing you as appropriate.
We strongly advise that players and supporters are encouraged to arrive between 9am and 9:30am to ensure that we get the festival off to a prompt start at 10.00am.

Please do not park under any circumstances on the grass at Munro House.

Food and Drink:
As we all know, rugby payers (young and old!) require lots of fuel to keep them going. We have created a Food Village, in front of the Clubhouse, offering the following delicacies:
 Beef Burgers and Jumbo pork sausage in a roll
 Fried chips
 Soft drinks and fruit juices
 Sweets, chocolates and crisps

Dogs:
For health reasons, dogs are not allowed on the Club grounds.

Building Work:
Cobham Rugby club are currently improving the facilities at the club house and therefore during the festival
the downstairs bar area will be unavailable and cordoned off. Please ensure that players and spectator do not
enter the building works area.

Festival Cancellation:
In the event of festival cancellation, notice of cancellation will be made to participating club contacts
and fixture secretaries via email and posting on the Cobham RFC website (www.cobhamrugby.co.uk/minis/mini-festivals).We will make a decision at the last possible opportunity, which in most cases will be the morning of the festival.
Note that it remains the responsibility of participating clubs to disseminate notice of cancellation to impacted club members.
Alternatively please call Jonny Payne, Festival Chairman on 07974 007 513 or email him at crfcminis-events@hotmail.com,

RFU Recommendations:
Cobham RFC requires that mouth guards are worn in case of accidental collision. Team
Managers and Coaches are also reminded of the RFU recommendations that children should not
be overplayed. To this end the tournament rules allow for larger squad sizes.
The times and numbers of matches played are based on the Continuum:

2 halves of 8 minutes each way
with 2 minutes for half time. Tries Scored

Extra time may be played for stoppages due to injury but will not be applied in any other circumstances. Matches must be brought to an end if the points’ difference rises to 30 points
or more.

Trophies and Medals

For the Braemar Festival we will award trophies to the teams that best embodies the RFU¹s
Principles of Play: Teamwork, Respect, Enjoyment, Discipline and Sportsmanship
(TREDS). The team will be elected by a member of the Festival committee following
discussion with the attending clubs coaches.

The presentation will be completed on the Premier at the end of the matches – please stay for the
presentation where possible.