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Under 11s
Matches
Match details
Match date
Sun 30 Oct 2016
Kickoff
10:00
Meet time
09:00
Location
Instructions
We look forward to welcoming you, your players, parents & supporters to Haywards Heath RFC for our minis Festival. The following information is provided to help things run smoothly on the day and to make it an enjoyable event for all.
We ask you to have a look at all the information and ensure that everyone from your club is aware of the relevant details.
Location:
Haywards Heath RFC, Whiteman’s Green, Cuckfield, West Sussex, RH17 5HX
Parking:
Very limited parking is available. Please encourage your teams to car share to reduce numbers. There will be a charge for entry / parking at £2 per car that will also include a program. Please be aware that parking is not allowed on public roads surrounding the club. Please also ensure that you follow the instructions of our car parking helpers when parking, they are volunteering to help with the safety of all attending the festival.
We strongly encourage all clubs to car share. We do not have enough car parking if car sharing is not maximised.
Registration:
You will find the registration table next to each pitch (or in the porta cabins if the weather is poor), which will be open from 9.30am. A player registration form is attached for you to complete and email back or bring to the registration table for checking. If you do email your form, please double check the details on the day at the registration table. Please note that players not registered with the RFU will not be allowed to play.
Coaches Briefing:
All coaches need to attend the coaches briefing which will be held at 9.45 am beside each pitch.
Referees
Be prepared to help out if required on the day – all teams to be able to supply one referee. The referees’ decision is final.
Linesman:
Each team entered must provide a linesman for each game they play, this procedure will be overseen by the Haywards Heath Pitch Marshall.
Pitches:
The programme will contain details of match pools and layout of pitches. Teams must erect their tents at least three metres from the touch line.
Club House & Refreshments:
The club house will be open from 9am for refreshments, including hot food and drinks, the bar will open at 11am. A BBQ will be running pitch side which will be selling burgers, hot dogs, bacon rolls and hot and cold drinks. We ask that boots and muddy kit are not worn inside the club house. Lavatories can be found in the club house and portaloos are available behind the container.
First Aid:
We will have qualified paramedics available and on site.
Please ensure you have a qualified First Aider present when your team is playing. Please ensure that you park your vehicle in accordance with the wishes of the car parking helpers so we can maintain ambulance access at all times. An accident form will also be available from the score tent & will require completion.
The escalation process will be:
1. Initial attention/review from your First Aider
2. Escalate to paramedics
2. Ambulance call by paramedics
Child Welfare Matters:
We aim to ensure that the provisions of the RFU/RFUW Child Protection Policy are applied during the Festival and ask that all participants support our efforts in this respect. We’d like to clarify the position regarding photography as follows:
• It will be assumed that the parents/guardians of all players participating in the Festival have given their consent for photographs to be taken. If this is not the case, the coach or manager of the team must inform the organisers.
• Anyone taking photographs or recording images of players must have a valid reason for doing so. It will be assumed that all players, parents and guardians, coaches and managers have a valid reason.
• Checks may be carried out during the Festival, and persons taking photographs may be asked for proof of identity.
We ask you to have a look at all the information and ensure that everyone from your club is aware of the relevant details.
Location:
Haywards Heath RFC, Whiteman’s Green, Cuckfield, West Sussex, RH17 5HX
Parking:
Very limited parking is available. Please encourage your teams to car share to reduce numbers. There will be a charge for entry / parking at £2 per car that will also include a program. Please be aware that parking is not allowed on public roads surrounding the club. Please also ensure that you follow the instructions of our car parking helpers when parking, they are volunteering to help with the safety of all attending the festival.
We strongly encourage all clubs to car share. We do not have enough car parking if car sharing is not maximised.
Registration:
You will find the registration table next to each pitch (or in the porta cabins if the weather is poor), which will be open from 9.30am. A player registration form is attached for you to complete and email back or bring to the registration table for checking. If you do email your form, please double check the details on the day at the registration table. Please note that players not registered with the RFU will not be allowed to play.
Coaches Briefing:
All coaches need to attend the coaches briefing which will be held at 9.45 am beside each pitch.
Referees
Be prepared to help out if required on the day – all teams to be able to supply one referee. The referees’ decision is final.
Linesman:
Each team entered must provide a linesman for each game they play, this procedure will be overseen by the Haywards Heath Pitch Marshall.
Pitches:
The programme will contain details of match pools and layout of pitches. Teams must erect their tents at least three metres from the touch line.
Club House & Refreshments:
The club house will be open from 9am for refreshments, including hot food and drinks, the bar will open at 11am. A BBQ will be running pitch side which will be selling burgers, hot dogs, bacon rolls and hot and cold drinks. We ask that boots and muddy kit are not worn inside the club house. Lavatories can be found in the club house and portaloos are available behind the container.
First Aid:
We will have qualified paramedics available and on site.
Please ensure you have a qualified First Aider present when your team is playing. Please ensure that you park your vehicle in accordance with the wishes of the car parking helpers so we can maintain ambulance access at all times. An accident form will also be available from the score tent & will require completion.
The escalation process will be:
1. Initial attention/review from your First Aider
2. Escalate to paramedics
2. Ambulance call by paramedics
Child Welfare Matters:
We aim to ensure that the provisions of the RFU/RFUW Child Protection Policy are applied during the Festival and ask that all participants support our efforts in this respect. We’d like to clarify the position regarding photography as follows:
• It will be assumed that the parents/guardians of all players participating in the Festival have given their consent for photographs to be taken. If this is not the case, the coach or manager of the team must inform the organisers.
• Anyone taking photographs or recording images of players must have a valid reason for doing so. It will be assumed that all players, parents and guardians, coaches and managers have a valid reason.
• Checks may be carried out during the Festival, and persons taking photographs may be asked for proof of identity.
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